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Step 2: Update your Pay Groups

Pay Groups set your Employees’ pay frequency (weekly, biweekly, semi-monthly, monthly).  After the initialization process the most common pay periods will be added to your Pay Groups.  You are able to add more if required, but these will handle most of your employee’s needs.  For more information on Pay Groups or creating a custom Pay Group, please see our support documentation.

  • IMPORTANT NOTE:  This is a critical step!  Please verify that these settings are accurate to prevent payroll issues.

 

You will select and edit the Pay Group that most closely matches your current pay period.  For example, if your pay period runs weekly from Monday to Sunday, you will edit the Weekly Pay Group and update the pay period accordingly.  If your pay period is monthly, bi-weekly or other, then you would select the pay period that most closely matches your company policy.

To update the pay group for your employees, please follow these steps:

  1. Login to Heartland Time.
  2. Click ADMINISTRATION > Company from the left navigation panel.
  3. Click Pay Groups from the top menu tab.
  4. Click the Edit icon  for the pay group that most closely matches your schedule.
  5. Update the following:
    1. Name: Update the name to your schedule.  
      For example:  If you are updating the weekly schedule and your work week starts on a Monday, then update the name to Weekly Pay Period - Starts on Monday.
    2. Description:  Update the description to fit your schedule.  For example:  If updating a weekly schedule and it starts on a Monday rather than a Sunday, update the description to reflect this.
    3. Pay Frequency:  If required, update the pay frequency.    
    4. First Day of the Week:  Set the starting day for your employee’s work week.  For example:  If your work week starts on Monday, set this to Monday.
  6. The Preview section displays the next five pay periods so you can verify these settings are accurate.
  7. Click Save when complete.

The following is an example of updating a Weekly Pay Group to start on Monday:

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